Privacy Policy

Introduction and Scope

This Privacy Policy explains how SoftDZ ("we," "our," or "us") collects, uses, and protects information when you access our website at softdz.com and use our tools, calculators, and resources. We are committed to handling any data responsibly and transparently.

This policy applies to all visitors and users of the SoftDZ website. By accessing or using our services, you acknowledge that you have read and understood this policy. If you do not agree with our practices, please discontinue use of the website.

Information We Collect

Information You Provide Directly

When you use certain features of our website, you may choose to provide information directly. This includes:

Contact form submissions: If you send us a message through our contact page, we receive your name, email address, and message content.
Tool inputs: Data you enter into calculators and generators (such as numerical values for calculations or text for signature generation) is processed locally in your browser and is not transmitted to our servers.
Feedback and correspondence: Any information you share when communicating with us via email or other methods.

Information Collected Automatically

When you visit our website, certain technical information may be collected automatically through standard web technologies:

Log data: Our web hosting infrastructure may record standard server logs including IP addresses, browser type, referring pages, pages visited, and timestamps.
Device information: General information about the device and browser you use to access the site, such as screen resolution and operating system.
Cookies and similar technologies: We may use essential cookies to ensure proper website functionality. Details about cookie usage are provided in the dedicated section below.

How We Use Information

The information we collect serves the following purposes:

Providing services: To operate and deliver the tools, calculators, and resources available on our website.
Responding to inquiries: To reply to questions, feedback, or requests submitted through our contact channels.
Improving the website: To understand how visitors use our site and identify areas for improvement.
Security and integrity: To protect against unauthorized access, misuse, or technical issues.
Legal compliance: To comply with applicable laws, regulations, and legal processes.

Data Processing Location

Our website is hosted on Cloudflare Pages, which operates a global content delivery network. This means your requests may be processed by servers in various geographic locations to provide optimal performance. Cloudflare's infrastructure is designed to handle data in accordance with applicable data protection standards.

Tool calculations and data entry (such as values entered into calculators) are processed entirely within your web browser using client-side JavaScript. This data does not leave your device unless you explicitly choose to share results.

Cookies and Tracking Technologies

Essential Cookies

We may use essential cookies that are necessary for the website to function properly. These cookies do not collect personal information and are required for basic features such as:

Maintaining session state during your visit
Remembering user preferences (such as theme settings, if applicable)
Ensuring security features function correctly

Analytics

We may use privacy-respecting analytics to understand general usage patterns. If analytics are implemented, they are configured to minimize data collection and do not track individual users across websites. You can typically opt out of analytics through your browser settings or by using browser extensions designed for this purpose.

Managing Cookies

Most web browsers allow you to control cookies through their settings. You can usually find these options in your browser's "Privacy" or "Security" settings. Note that disabling certain cookies may affect website functionality.

Data Retention

We retain information only for as long as necessary to fulfill the purposes described in this policy:

Contact submissions: Retained for as long as needed to address your inquiry and for a reasonable period afterward for reference.
Server logs: Typically retained for a limited period (usually 30-90 days) for security and operational purposes.
Tool data: Not retained by us, as calculations occur in your browser and data is not transmitted to our servers.

Data Sharing and Disclosure

We do not sell, rent, or trade personal information. We may share information in limited circumstances:

Service providers: We use third-party services for hosting (Cloudflare) that may process data on our behalf. These providers are obligated to handle data responsibly.
Legal requirements: We may disclose information if required by law, legal process, or governmental request.
Protection of rights: We may disclose information to protect our rights, property, or safety, or the rights, property, or safety of others.

Data Security

We implement reasonable technical and organizational measures to protect information from unauthorized access, alteration, disclosure, or destruction. These measures include:

HTTPS encryption for all data transmitted between your browser and our servers
Security headers to protect against common web vulnerabilities
Regular review of our security practices

However, no method of transmission over the internet or electronic storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security.

Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

Access: You may request information about what personal data we hold about you.
Correction: You may request correction of inaccurate personal data.
Deletion: You may request deletion of your personal data, subject to legal retention requirements.
Objection: You may object to certain processing of your personal data.

To exercise these rights, please contact us using the information provided in the Contact section below.

Children's Privacy

Our website is not directed at children under 13 years of age. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us so we can promptly delete it.

Third-Party Links

Our website may contain links to third-party websites or resources. We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. When we make changes, we will update the "Last Updated" date at the top of this page. We encourage you to review this policy periodically.

For significant changes that materially affect how we handle personal information, we may provide additional notice through the website.

Contact Information

If you have questions about this Privacy Policy or our data practices, you can reach us through:

Our contact page
Email correspondence (address available on the contact page)

We aim to respond to privacy-related inquiries within a reasonable timeframe.

Legal Basis for Processing (GDPR)

For users in the European Economic Area (EEA), we process personal data based on the following legal grounds:

Legitimate interests: For website operation, security, and improvement, where our interests do not override your rights.
Consent: Where you have provided explicit consent for specific processing activities.
Contract performance: Where processing is necessary to respond to your inquiries or provide requested services.
Legal obligation: Where processing is required to comply with applicable laws.